DCAA Audit Preparation and Support
Experienced Professionals Who Know What to Look For
Auditors follow a rigid DCAA audit checklist; we wrote ours from the same playbook. GovIRG’s CPAs and former DCAA staff interpret every clause, flagging gaps before they become findings. Whether you need mock audits, Subpart 16.3 compliance reviews, or full audit representation, our specialists bring the calm—and the paperwork.
How We Get You Audit-Ready
Preparing for a DCAA audit doesn’t have to be overwhelming— when you have a clear, phased plan. Our proven support approach guides you from first review through final auditor representation with minimal disruption to your operations.
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Assessment & Gap IdentificationList Item 1
We begin by reviewing your accounting system, indirect rates, timekeeping practices, and cost documentation to flag compliance risks and identify what needs to be fixed.
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Remediation & DocumentationList Item 2
Once gaps are identified, our team implements corrective actions and helps build or refine the policies, procedures, and supporting documentation necessary to meet audit requirements.
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Mock Audit Coaching & WalkthroughsList Item 3
To ensure readiness, we simulate the audit process—conducting mock Q&A sessions, stress-testing submissions, and prepping your internal teams for what to expect.
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Representation & ResponseList Item 4
When the audit begins, we don’t disappear. We stay engaged, helping you respond to auditor requests, represent your position, and reduce the risk of findings, penalties, or repayment demands.
This support model is scalable to your timeline and contract type, whether you're facing an incurred cost submission, preparing for an SF 1408 pre-award survey, or undergoing a full DCAA compliance review.
Audit Support Tailored to Cost-Reimbursement Contracts
Your contract probably reads: “Maintain an adequate accounting system per FAR Subpart 16.3.” Translation: pass the SF 1408 survey and defend costs under Part 31. We map your system against that standard, prep incurred-cost schedules, and stand beside you when DCMA or civilian agencies walk in.
Our 4-Step Audit Support Process
Gap → Fix → File → Represent.
We locate every weakness, patch it fast, compile airtight backup, and handle auditor dialogue so you stay billable. Need contract mods or help from a fractional contracts manager? We loop in cross-functional teammates without missing deadlines.
FAR Subpart 16.3: Cost-Reimbursement Contract Essentials
Cost-reimbursement work shifts risk to the Government—auditors scrutinise allowability, allocability, and reasonableness. We translate FAR Part 31 cost principles into daily practices your staff can actually follow, closing the gap between policy and payroll.
Looking for local insight? Our Denver-based government contract accounting team applies the same methodology for Rocky-Mountain contractors navigating DCMA field offices.
The Stakes of Non-Compliance
Unallowable costs can trigger repayments, fee reductions, or contract terminations. Penalties escalate quickly— especially if patterns repeat across task orders. Early preparation prevents painful surprises.
Frequently Asked Questions
How do incurred-cost submissions work?
You file the ICE model annually; auditors sample schedules for variance and pool accuracy—see our incurred cost submission guide for prep tips.
Which documents are reviewed in a DCAA audit?
Labor journals, job-cost ledgers, policies, voucher packages, and billing reconciliations.
Can GovIRG represent me during auditor Q&A?
Absolutely. Whether your DCAA audit is happening in locally or remotely, we join entrance, interim, and exit conferences and manage auditor Q&A on your behalf. We also respond to field data calls to reduce your audit burden.
What penalties exist for non-compliance?
GovCon firms in Northern Virginia and the DC metro area risk disallowed costs, withholdings up to 15%, and potential Cost Accounting Standards (CAS) non-compliance fines. Our team mitigates risk before it impacts your bottom line.
How much time should I allow for prep?
We recommend starting audit prep 30–60 days ahead, though multi-division firms or with complex rate structures may need more time. Early planning ensures clean submissions and smooth reviews.
Webinars, Training, and Templates
From webinars to on-demand trainings, govIRG offers flexible learning options to help you navigate government contracting with confidence. Be sure to check out our downloadable templates, too—they’re a great starting point for staying organized and compliant.